Real estate
Custom software for real estate agencies.
Your CRM and trust accounting do their jobs. Everything around them, from listing checklists and settlement dates to maintenance requests, renewals and the principal's numbers, usually lives on whiteboards, spreadsheets and task boards. We replace that with one system built around how your agency works.
Listings by stage
Agent · Week 4 vendor update drafted for Mia to review.
Where agencies lose time
The work around the listings.
Your agents and property managers are paid to look after vendors, landlords and tenants. Too much of their week goes on admin between systems.
What we build for real estate agencies
One system, from appraisal to settled.
We map how your agency runs today, refine it with your team, then build the system to replace the patchwork. Rules handle the routine. AI agents handle the steps that need judgment. Your people make the calls.
- 1Appraisal bookedRulesLead from your CRM or portal, with the property and vendor recorded once.
- 2ListedRulesAgency agreement signed, campaign checklist created automatically for that property type.
- 3Campaign liveYour peoplePhotography, copy and portal launch tracked, with vendor approvals in one place.
- 4Vendor updatedAI agentsWeekly report built from enquiries, inspections and portal results, ready for the agent to send.
- 5Under offer and exchangedYour peopleOffers logged, contract dates and conditions tracked.
- 6SettledRulesSettlement tasks, keys and commission handled, and the property offered to your property management team.
- 7ReportedAI agentsListings, pipeline and agent performance live for the principal.
- Rules
- AI agents
- Your people
Common starting points
Where agencies usually start.
Works with what you have
One system in place of the patchwork.
The system replaces the task boards, spreadsheets, forms and email chains your agency runs alongside its real estate software. Your CRM and trust accounting stay, connected so information moves on its own.
Built for agency work
Secure, accountable and yours.
How we work
Map it. Prototype it. Build it. Run it.
FAQ
Frequently asked questions
Do we have to replace our CRM or trust accounting?
No. VaultRE, Rex, PropertyMe and similar stay. The system replaces the task boards, spreadsheets and email chains around them, and connects to both.
Does it handle trust accounting?
No. Trust accounting stays in your property management software. The system reads what it needs, such as arrears and rent dates, and never moves money.
Is it for sales, property management or both?
Both. Most agencies start with one side, often maintenance or listing to settlement, then add the other.
Can vendors and landlords see updates?
Yes. A portal can show campaign progress, maintenance status and approvals, so they don't need to call.
How long does it take?
A prototype in seven business days. Most systems are live in 4 to 8 weeks, depending on scope.
What does it cost?
A fixed price for the build, quoted after the prototype, and a fixed monthly for hosting and support. No per-seat licences.
Get started
Show us the workflow that's slowing your agency down.
We'll map it end to end and show you how it could work in seven business days. Free, with no obligation.
We reply within one business day to confirm it's a good fit.
One hour with your team to see the process, the systems behind it and what you want to improve.
Seven days later, you click through a prototype of your workflow. We follow up with a fixed price for the full build.
Prefer to talk it through? Book a call.
Request your free prototype
Tell us the process. We'll confirm it's a fit on a short call.